Privacy Policy Notice

The policy: This privacy policy notice is served by [Ashfield Pilates 25 Rectors Gate Retford Notts DN227TX ] under the website; [www.Pilatesleicester.co.uk]. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information through the business and while you browse or use this website. If you do not agree to the following policy you may wish to cease viewing / using this website, and or refrain from submitting your personal data to us.

 

Policy key definitions:

 

“I”, “our”, “us”, or “we” refer to the business, [Ashfield Pilates].

“you”, “the user” refer to the person(s) using this website.

GDPR means General Data Protection Act.

PECR means Privacy & Electronic Communications Regulation.

ICO means Information Commissioner’s Office.

Cookies mean small files stored on a users computer or device.

Key principles of GDPR:

 

Our privacy policy embodies the following key principles; (a) Lawfulness, fairness and transparency, (b) Purpose limitation, (c) Data minimisation, (d) Accuracy, (e) Storage limitation, (f) Integrity and confidence, (g) Accountability.

 

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

 

 

We are exempt from registration in the ICO Data Protection Register because data is only used for core business purposes.

Lawful basis: Consent

Where our purpose for processing is: To be able to contact you by phone or email to inform you of any alterations to the timetable or venue

Which is necessary because: From time to time classes may be cancelled or moved and clients would need to be informed

We process your information in the following ways: Phone numbers and emails which have been included on the (paper)screening form are kept in a locked folder. They are also stored in the contacts section of the sole trader’s phone

Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.

Sharing your information: We do not share your information with third parties.

Lawful basis: Legal obligation

Where our purpose for processing is: To determine if there are any relevant injuries or medical conditions, and ensure that the instructor is made aware

Which is necessary because: there may be some exercises which are not suitable for the participant, so alternatives or extra care may need to be given so that further injury or deterioration does not occur

We process your information in the following ways: A series of tick boxes are on the screening form for the participant to complete

Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.

Sharing your information: We do not share your information with third parties.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

 

the right to be informed;

the right of access;

the right to rectification;

the right to erasure;

the right to restrict processing;

the right to data portability;

the right to object; and

the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

 

We handle subject access requests in accordance with the GDPR.

 

Fair & Transparent Privacy Explained

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

 

 

 

If you have any concerns about this we suggest you do not click on any adverts, sponsored or affiliate links found throughout the website.

 

Email marketing messages & subscription

Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “Processing of your personal data” above. Any email marketing messages we send are done so through email. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.